Privacy Policy

Core Principle: Data Minimization

At spanani.de, we strongly believe in minimal data footprint. Spanani Bot (Discord Application ID: 1564009935434416168) only collects and processes data strictly necessary to provide its features.

We never sell, monetize, rent, or share user data with third-party advertisers, brokers, or external analytics networks.

What Data We Process & Store

Data stored in our encrypted database is directly tied to your public Discord User ID:

• Community & Levels (/rank): Accumulated experience points (XP) and last activity timestamp to calculate level progression and rank leaderboards.
• Mini-Games (/duel): Won games, lost games, and best reaction time in milliseconds.
• Reminders (/remind): Reminder text, scheduled due timestamp, and channel ID. Once a reminder triggers and is delivered, its database record is deleted immediately.
• Project Inquiries & Quotes (/ticket): Project category (website, bot, mod), title, brief description, deadline, budget bracket, project stage (brief, quoted, building, testing, delivered), and official quote amount.
• Client Reviews (/review): Star rating (1–5), project summary, review text, and attribution (either public Discord username or marked as anonymous per client choice).
• Giveaways: User entries into community giveaways, automatically purged 30 days after drawing.
• Server Moderation: Moderation warnings and audit logs in the restricted #mod-log channel, retained for up to 90 days for community security.

What We NEVER Collect

• We do not log or store private messages, DMs, or general channel chat history.
• We do not collect IP addresses, hardware fingerprints, or location data.
• We do not collect payment card numbers, bank details, or passwords.

Data Retention & Automatic Cleanup

We enforce automated lifecycle management to prevent data hoarding:

• Departed Members: If you leave the Spanani Discord server, your XP, duel stats, and reminders are automatically erased after 30 days.
• Ticket Transcripts: When a private project ticket is closed, a plain-text transcript is generated and sent exclusively to the private #mod-log channel for project verification. These logs are purged automatically after 90 days.
• Rejected Reviews: Submissions that are not approved expire and are permanently deleted after 30 days.

Your Rights & Right to Erasure (GDPR / DSGVO)

Under European data protection laws (GDPR / DSGVO), you have the right to access, inspect, and permanently delete all data stored about you at any time:

• Instant Data Inspection: Execute /privacy info in any channel on our Discord server to view an exact summary of data tied to your account.
• One-Click Permanent Deletion: Execute /privacy delete in Discord. This immediately and permanently wipes your XP, duel records, reminders, open quotes, and reviews from the database.
• Manual Inquiries: You can request a complete data export or ask data protection questions by emailing [email protected].

Data Security & Hosting Location

The Bot operates on dedicated private server infrastructure within the European Union (Germany). Data is stored in a secure SQLite database with Write-Ahead Logging (WAL) and strict file-system permissions. Automated backups are stored encrypted and retained for a rolling maximum of 14 days before being permanently overwritten.

Contact Details

Responsible data controller for Spanani Bot and spanani.de:

• Entity: Spanani (Operator of spanani.de)
• Direct Contact: [email protected]
• Discord Server: discord.gg/NfVExtZZJs